Pharmacy Expiry Management: Preventing Losses with Pre-Expiry Alerts
Overview & Context
Pharmacies in Pakistan lose substantial capital when medicines expire on shelves past the distributor return window. eKhata tracks batch numbers and sends automated 30-day and 60-day alerts so expired stock is returned on time for full credit.
- ✓Log medicine batch numbers and manufacturing expiry dates
- ✓Receive 30-day and 60-day advance distributor return warnings
- ✓Auto-calculate loose strip vs full box retail prices
- ✓Maintain inspection-ready controlled substance logs
1. The 60-Day Distributor Return Cycle in Pakistan
Most pharmaceutical distributors in Lahore, Karachi, Rawalpindi, and Peshawar accept unsold near-expiry medicine returns between 45 and 60 days before the expiration date. After this window passes, distributors refuse claims, turning expensive antibiotics, syrups, and injectables into direct financial write-offs. eKhata surfaces an automated pre-expiry alert report so you can batch and return stock well before the supplier deadline.
2. Batch Number and Expiry Logging upon Purchase
When receiving new deliveries from pharmaceutical companies, manual paper registers make tracking individual batch expiration impossible. In eKhata, logging batch numbers and expiry months takes seconds during stock entry. The system organizes stock using FEFO (First-Expiring, First-Out), ensuring older stock is sold or returned first.
3. Loose Strip vs Full Box Pricing and Inventory Math
Customers frequently buy single strips or individual tablets rather than complete cartons. Selling loose units often leads to shelf clutter and mismatched pack counts. eKhata automatically calculates loose strip and unit margins while keeping track of the overall box expiry.
4. Preventing Counter Stock Accumulation and Audits
Drug inspectors in Pakistan enforce strict regulations against keeping expired products on pharmacy shelves. eKhata provides a 1-tap print and export of near-expiry inventory, allowing pharmacy staff to quarantine expiring products into separate return bins immediately.
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